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Luganville Municipal Council (Allowances)

Commencement: 5 June 2000

LUGANVILLE MUNICIPAL COUNCIL (ALLOWANCES)

Order 3 of 2000

An Order to prescribe allowances to the Councillors of the Luganville Municipal Council.

1. Interpretation

In this Order, unless the context otherwise requires:

“meeting” means a meeting of a full Council and includes the Finance Committee or other committee meetings;

“Councillor” means an elected member of the Council and includes the mayor and deputy mayors;

“special duties” means duties specified in section 3(4) of this Order.

2. Sitting allowance
(1) Each Councillor shall be entitled to a maximum sitting allowance of VT 5,000 for each day or part of a day’s meeting of a committee of the Council that he or she attends.

(2) For meetings of the Council, the maximum sitting allowance is as follows:

(a) The Mayor is entitled to VT 10,000 for each day or part of a day’s meeting;

(b) The Deputy Mayor is entitled to VT 7,000 for each day or part of a day’s meeting; and

(c) Councillors are entitled to VT 5,000 for each day or part of a day’s meeting.

(3) For the avoidance of doubt a Councillor who bas been elected as Mayor or Deputy Mayor must be paid the sitting allowance of Mayor or Deputy Mayor only, as the case may be, and must not receive a sitting allowance as a Councillor.

3. Special duties allowances for the Mayor, the Deputy Mayor and Councillors
(1) The Mayor, Deputy Mayor and Councillors shall be entitled when due occasion arises to reimbursement of any necessary expenditure incurred in the carrying out of special duties.

(2) The reimbursement of any expenditure incurred in the carrying out of special duties will only become payable of the Mayor, Deputy Mayor or any Councillor has submitted a claim with the necessary supporting documents to the Town Clerk, in the form attached as the Schedule to this Order.

(3) The Town Clerk shall pay to the Mayor, Deputy Mayor or any Councillor special duties allowance, upon satisfaction that:

(a) the applicant has submitted a proper claim in the form attached as a Schedule to this Order; and

(b) that the applicant had actual carried out those special duties.

(4) For the purposes of this section “special duties” means any duty or task carried out by a Councillor (including the Mayor and Deputy Mayor) which has been approved by the Council prior to the carrying out of that duty or task.

SCHEDULE

SPECIAL DUTIES ALLOWANCES FORM

I certify that the expenses below are correct and true and undertake to obtain refunds for the special duties assigned to me by the council to perform.

Council Decision Ref. ...................................................... (attached)

Signature ...................................................................... Date ..........................................

TREASURER’S CERTIFICATION

I certify that the above actual expenses are reasonable and that there is budgetary provision for the particular assigned task and I have recorded and accounted for all expenses incurred in the LMC Book of Accounts.

Signature ...................................................................... Date ..........................................

TOWN CLERK’S CERTIFICATION

I certify that the applicant(s) has(have) submitted a proper claim satisfactorily and that the applicant(s) has(have) successfully carried out the special duties approved by the Council.

Signature ...................................................................... Date ..........................................